The United States PostgreSQL Association ("PgUS") requires directors, officers, employees, and volunteers to observe high standards of business and personal ethics in the conduct of their duties and responsibilities. As representatives of PgUS, we must practice honesty and integrity in fulfilling our responsibilities, and comply with all applicable laws and regulations.
This policy is intended to encourage and enable individuals to report suspected mismanagement, gross waste of funds, fraud or abuse of authority internally so that PgUS can address and correct inappropriate and/or unlawful conduct and actions. It is the responsibility of all Board members, officers, directors, employees, volunteers, and other individuals to report concerns about violations of PgUS’ policies or suspected violations of law or regulations that govern PgUS’ operations.
We prohibit retaliation of any kind. It is contrary to the values of PgUS for anyone to retaliate against any Board member, officer, director, employee, volunteer, or other individual who in good faith reports suspected mismanagement, gross waste of funds, fraud or abuse of authority. We do not tolerate any retaliation against an individual who has made a good faith report. Concerns of retaliation will be investigated. Individuals found to have engaged in retaliation will be subject to corrective action up to termination of employment or association with PgUS.
PgUS has an open door policy and recommends that individuals make reports to an Officer or Board member. If you are not comfortable speaking with an Officer or Board member, or you are not satisfied with that person’s response, you are encouraged to speak with another Officer or Board member. Individuals with concerns or complaints may also submit their reports in writing directly to the organization’s Compliance Contact. Any Officer or Board member who fields a report is required to refer the report in writing to PgUS’ Compliance Contact, who will investigate (or have investigated) all whistleblowing reports.
Our current Compliance Contact is our outside attorney, Steve Nofziger, whose phone number is 503.553.3126 and email address is email@example.com. Reports may also be made anonymously by telephone by calling +1.503.972.1579.
PgUS’ Compliance Contact is responsible for ensuring that all whistleblowing reports are impartially investigated and resolved. The Compliance Contact will advise the Officers and Board of Directors of the substance of all reports, the findings of the investigation, and recommended actions, if any.
PgUS' Compliance Contact shall immediately notify the Officers and Board of Directors of any concerns or complaints regarding corporate accounting practices, internal controls, or auditing, and work with the Officers and Board of Directors until the matter is resolved.
Anyone making a report of information that the individual believes is evidence of a violation of a state or federal law, rule or regulation, or mismanagement, gross waste of funds, fraud or abuse of authority must be acting in good faith. Any allegations that prove not only to be unsubstantiated, but to have been made maliciously or in bad faith, will be viewed as a serious community offense and will lead to corrective action.
Suspected violations may be submitted on a confidential basis by the reporter. We will try to keep the identity of the reporter confidential to the extent practicable. We cannot guarantee that no one will figure it out simply by the nature of the allegations or investigation, and there may be situations where we need to disclose the identity of the person who has made the report in order to conduct a thorough and adequate investigation.
PgUS’s Compliance Contact will notify the person who made the report and acknowledge receipt of the reported violation or suspected violation. All reports will be promptly investigated and appropriate corrective action will be taken if warranted by the investigation. Upon completion of the investigation, PgUS’s Compliance Contact will follow up with the reporter to apprise them that the investigation has concluded and corrective action has been taken, if warranted.